Brief guide to the Appraisal forms on SOAR.
Below is a generic guide describing what each of the appraisal forms covers. For more information on content of the forms themselves, please check out the various toolkits available.
Background information like contact details, GMC number, GMC registration, etc.
Information about the work you do, place of work, any sub-specialty or Out Of Hours commitments, or additional roles in or outwith the NHS, etc.
The information you provide on Forms 1 and 2 on SOAR will remain for future appraisals, to save you from having to re-enter same/similar details year-on-year.
Form 3 is where the Appraisee submits their Supporting Information against the GMC Domains / Core Elements for Appraisal and Revalidation.
Form 3 is split into 4 Domains, and within each Domain there are various "core elements" that the Appraisees are asked to provide material against.
Please visit the Core Elements page for more details.
Form 4 is a summary description of the appraisal meeting, and is drafted by the Appraiser, and reviewed/approved by the Appraisee.
Form 4 is also used as proof of appraisal.
Form 5A is used in lieu of Form 4 if an Appraisee has legitimate reasons for not being appraised in a particular fiscal year. For example, maternity leave, sabbatical, working abroad, etc.
Form 5B is used in lieu of Form 4 if for whatever reason, the Appraisee fails to engage with the Appraisal process after the local team has exhausted their options.
Form 5C is used by Appraisers or Local Admin teams to record any Clinical Governance issues reported to them about an Appraisee.
Form 6A is created automatically for Appraisees according to individual appraisals on SOAR. Appraisees have 8 weeks to complete and submit the form, otherwise it will simply be removed from SOAR thereafter.
Collated feedback is produced in an anonymised report, and is reviewed by the Appraiser and Appraisal Lead as part of the Appraiser's review.
Form 6B is created automatically for Appraisers for their first ten appraisals on SOAR (since April 2014), thereafter it is optional for Appraisers, and can be used as a reflective tool on a particularly successful or challenging appraisal. 8 week completion/submission timeframe also applies.
*The Feedback forms function was re-introduced as part of SOAR in April 2014. Appraisals prior to this on SOAR will not have or need feedback submitted.
As part of the RoT process, Appraisees who are named Trainers are asked to make a self declaration on their status as a trainer as part of their Form 3. This submission is discussed and summarised accordingly on Form 4 by the Appraiser.
The Directors of Medical Education (DMEs) and the Medical Schools / Educational Organisations (EOs) have NO access to any parts of the appraisal forms.
To facilitate access to the RoT material within an appraisal, a Form 7 is automatically generated upon completion of Form 4. Form 7 takes a read-only copy of the RoT information submitted by the Trainer on Form 3, and a copy of the Appraiser comments from Form 4 in respect of RoT.
Form 7 is the only part of the appraisal process that DMEs and EOs have access to.
More information on RoT processes on SOAR is available. For guidance on the RoT processes itself, please visit http://www.scotlanddeanery.nhs.scot/trainer-information/scottish-trainer-framework/
This page was last updated on: 09/08/2018
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