RoT Forms completion

Form Completion on SOAR

Guidance on Appraisal Form completion for RoT section on SOAR

From mid-May 2015, trainers performing four 'named' roles, defined by the GMC, will be expected to complete an additional set of fields within SOAR to demonstrate that they meet the requirements for formal GMC recognition.

Where does my Trainer data come from?

All Trainer details (named trainer roles, linked health boards and Educational Organisations) are imported into SOAR from Turas - the NES Training Management system.

It is the responsibility of the Directors of Medical Education (DMEs) to maintain the data on Turas.

We (SOAR) have no editing access to Turas.  If you have been incorrectly flagged as a Trainer, please contact the DME's office and a member of the team will update Turas, and the information will sent to SOAR in automated overnight processes.

link to this faq

Who needs to complete this?

Primary Care (GPs)

You will need to complete the RoT form if you are a:

  • Non approved GP Trainer who supervises foundation trainees; or
  • Non approved GP Trainer who provides supervision in OOH in “named trainer role”

Approved GP Trainers and Supervising Clinicians DO NOT complete the RoT form.

Secondary Care

If you are not a trainer and do not plan to be, please leave this section blank.  (Even typing in "I am not a trainer" will trigger automated sections on Form 4.)

If you have been identified from the Turas data import as a named trainer, you will be asked to complete the RoT section on Form 3 and this is mandatory.

If you are not a named trainer but are working towards becoming one, the RoT form is optional for you (but only in Sec Care, not GPs).

If you are listed as a named trainer, but you have since ceased to be a trainer - please contact your DME (Director of Medical Education) as soon as possible.  They will amend the details on Turas and SOAR will be updated thereafter.

"Clinical Supervisors" vs. "Supervising Clinicians"

Those who are "Clinical Supervisors" are considered to be named trainers, and therefore are required to complete the RoT section on your appraisal forms; "Supervising Clinicians" are not, and subsequently do not need to complete the RoT questions.

link to this faq

How do the RoT forms work?

There are three sections to the RoT form:

  • A:  Educational Governance requirements
  • B:  Role-specific requirements
  • C:  Generic Trainer Skills

Recognition of Trainers is a self declaration process. Depending on how you complete this form, it might or might not get flagged for your DME and EO's (Educational Organisation) attention.

To be able to submit the forms:

Section A needs to have all the tickbox selection ticked; or if some of them are not ticked, a summary of why will need to be documented in the text box provided.

Section B needs to have the tickbox ticked; or a summary of why you are unable to tick the tickbox.

Section C needs to have either one of the radio buttons selected AND supporting information uploaded; or a summary of why you are unable to select any of the radio button options (perhaps you are not yet a recognised trainer and are working towards it, etc).

When the completion critera above is met, you will be able to submit your appraisal forms to share with your appraiser as per normal.

The RoT section is simply another aspect of supporting information needed for your appraisal, so accordingly we have treated it as such.


link to this faq

My Form 4 has been flagged?

Recognition of Trainers is a self declaration process. Depending on how you completed the RoT section on Form 3, your Form 4 might get flagged for your DME (Director of Medical Education) or EO's (Educational Organisation) attention.

It does NOT impact on your revalidation and you should proceed with the signing off of Form 4 if you are happy with the content.


link to this faq

Will RoT affect my revalidation?

No - your status as a Trainer will NOT impact your ability to revalidate.

However, if you fail to revalidate, this is likely to impact your RoT process.


link to this faq

How will I get "recognised"?

For the "named" (identified) trainers on SOAR - after you have been appraised (depending on how you completed your RoT form) the system will place you in "Ready", "Partial Ready" or "Not Ready" lists.  Your Director of Medical Education (DME) will review these lists and make a recommendation to support (or otherwise) your status as a trainer.

The Educational Organisation (EO / Medical School) will review the DMEs' recommendations and approve (or overwrite) them accordingly.

Once the EO has completed the sign off - the trainer will then be considered "recognised".

The process is similar to that of Revalidation, in that they are both processes which happen in the background.  Unless requested specifically or additionally by your DME or EO, you simply complete the RoT forms as part of your appraisal's supporting information (where you are expected to discuss the entirety of your work).

link to this faq

I need further guidance on Trainer Recognition...

For more information, please visit the Scottish Trainer Framework website:


link to this faq

This page was last updated on: 03/12/2015