After the appraisal

After the appraisal:

• It is the appraiser’s (your) responsibility to draft the appraisal summary Form 4 via SOAR in a timely manner (we suggest no more than two weeks).
• Inform the appraisee when the form is ready for them to review and approve using the ‘Forward to Appraisee’ button.
• Automated email reminders will be sent via SOAR at two- and four-week intervals if you or your appraisee did not action the necessary on Form 4.

Drafting Form 4

After the appraisal meeting is concluded, it is your responsibility as the appraiser to draft the summary of the discussion via Form 4 on SOAR (you can also work on it offline via a Word document and then paste it into SOAR afterwards if online connectivity is an issue).

Be as thorough as you can - at the end of the day, the RO is going to review your summary (and they will) and base their revalidation recommendations on it (along with other information that they have access to).

We have a separate guidance on writing Form 4 for your reference.

When the Form 4 is ready for your appraisee's review on SOAR, use the ‘Forward to Appraisee’ button to send it on.  Automated email reminders will be sent via SOAR at two- and four-week intervals if you or your appraisee do not action the necessary thereafter.

Feedback Form 6

As part of our quality assurance process, we ask both appraisers and appraisees to complete a feedback form at the end of the appraisal to reflect on the process.

Appraisees are asked to complete a Form 6A after each annual appraisal and your help in reminding them to do this at the end of their appraisal meeting would be greatly appreciated.

For Appraisers, we request that you complete a Form 6B for the first 10 appraisals; thereafter, completion of the feedback form is optional (you will receive a different form) and for experienced appraisers, this is regarded as a reflective tool.

For more information on the appraisal forms used on SOAR please see the appraisee guidance.

Concerns after the appraisal

If after the appraisal you have concerns about the appraisee, be it in relation to their engagement with the process, health or conduct, or if it relates to patient safety, you should speak with your Appraisal Lead as soon as possible.

Form 5B (notification of non-engagement) is issued to appraisees who did not engage in appraisal.  In most cases it’s simply because the appraisee failed to respond to any of the Health Board’s communications regarding appraisal arrangements.  In some extreme cases, it could be issued after an appraisal meeting has taken place, e.g. if the appraiser and appraisee cannot agree / sign off the contents of Form 4.

Always consult your Appraisal Lead first before you complete a Form 5B.

This page was last updated on: 12/05/2026